ASSOCIATE PROJECT MANAGER, Jersey City

ABOUT OUR COMPANY

FIRST is a leading global brand experience agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the nonprofit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists. We’ve also been recognized by Crain’s New York Business as one of the Top 100 “Best Places to Work in NYC”.

 

JOB DESCRIPTION

In this capacity, the ideal candidate would represent the FIRST brand as an implant on one of our

Solutions accounts within a major Financial Services institution. The Associate Project Manager will

consistently deliver exceptional service to our clients through excellent project management and

will be an integral part of the overall Conferences and Events team responsible for managing,

supporting and/or executing the coordination of conferences and events. S/he will be responsible

for managing several internal and client facing programs at a time.

 

JOB CATEGORY: Meeting Management

 

RESPONSIBILITIES:

• Work in tandem with and supporting project managers and event team

• Keep event files current to fully brief team members

• Facilitate the flow of information seamlessly and accurately

• Work to the budget agreed on by the client and notify project managers if there are changes to the costs

• Research new suppliers, contacts and venues and offer proactive ideas

• Familiar with new and up-and-coming venues and event spaces

• Database management when required; including data cleaning, data input, mailings etc.

• On-going maintenance and adherence to the company’s standard operating procedures

• Provide on-site project management support at events such as creating an on-site staffing plan

• Reinforce the company’s brand amongst our partners, sub-contractors, venues and the industry

• Deepen relations with existing clients and maximize on all opportunities to generate new business

• Management of vendors contributing to event (gifts, printed materials, etc.)

• Organize shipment of on-site materials

• Provide support with attendee management and registration

• Support other members of the conferences and events team when applicable, both on-site and pre-conference in one of the following capacities: speaker management, one-on-one coordinator, rooms manager, ground transportation, data entry, etc.

• Travel (10% annually) for site inspections and on-site management of events to ensure full coordination of logistics and on-site teams

 

QUALIFICATIONS:

• 3 – 5 years’ of Event Management/Support experience (preferably in the Financial Services Industry)

• Bachelor’s Degree required

• Excel, PowerPoint and Microsoft Office proficiency

• Resourceful and creative problem solver

• Able to take direction and run with it

• Excellent verbal and written communication

• Strong adaptability to situations and ever changing demands

• Highly organized with ability to handle multiple tasks to meet strict deadlines

• Excellent time management skills

• Ambitious and proactive

• A calm and flexible approach to handling pressure and stress

• Detail oriented

• Willing to travel to various locations for site visits and on-site management of events

 

PREFERRED QUALIFICATIONS:

• Knowledge of venues and suppliers in key international cities

• Experience working with large and complex databases

• Experience with Lanyon (Starcite) & Dealogic a plus

 

ADMINISTRATION & GENERAL:

• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

• Work intelligently and ensure that the Team Manager is aware of problems or issues which negatively affect productivity

• Work on ad hoc requests from clients as required