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Project Manager - Corporate Events - DCCAR85

Washington, DC

ABOUT OUR COMPANY 

FIRST is a leading global brand experience agency with teams in New York, Los Angeles, London, Dublin, Singapore, and Hong Kong. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media, and the nonprofit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists. We’ve also been recognized by Crain’s New York Business as one of the Top 100 “Best Places to Work in NYC”.

 

JOB DESCRIPTION 

In this capacity, the ideal candidate would represent the FIRST brand as an embedded team member within a Financial Services company. The Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be an integral part of the overall Conferences and Events team responsible for managing, supporting, and/or executing the coordination of conferences and events. They will be responsible for managing several internal and client-facing programs at a time, with a mix of in-person and virtual initiatives. 

 

RESPONSIBILITIES: 

  • Independent Project Manager responsible for the planning and execution of multiple key corporate events 
  • Manage all aspects of the event operation from initial briefing to reconciliation 
  • Maintain client liaison and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the event planning process 
  • Field questions and offer advice to team members to assist with creative problem solving 
  • Work with the team to ensure adherence to the client’s Standard Operating Procedures (SOPs) 
  • Be responsible for accurate and timely budgeting and reconciliation of events 
  • Create and closely monitor value-adds at every opportunity 
  • Share knowledge and best practices regarding new suppliers, services, and venues 
  • Be proactive with ideas and creative solutions 
  • Provide support to other team members as needed 
  • Management of vendors contributing to events (gifts, printed materials, etc.)
  • Deepen relationships with existing clients and maximize opportunities to add new events to the portfolio 
  • Travel (10-15% annually) for site inspections and on-site management of events to ensure full coordination of logistics and on-site teams 

 

QUALIFICATIONS: 

  • 5 – 7 years of Event Management experience, preferably in a financial/corporate environment 
  • Advanced Project Management skills including budget creation, management, and reconciliation 
  • Bachelor’s degree required 
  • High-level conference, meeting and production management, and organization experience 
  • Excellent supplier knowledge and negotiating skills (Common supplies include: speakers bureaus, video, live, and simulate production, caterers, photographers, special event design, security, registration, transportation)
  • Creative problem solver, team player, and resourceful 
  • Ability to take direction and work independently 
  • Excellent verbal and written communication 
  • Strong adaptability to situations and ever-changing demands 
  • Excellent time management and multi-tasking skills to meet strict deadlines 
  • Ambitious, proactive, and highly organized 
  • A calm and flexible approach to handling pressure and stress 
  • Detail-oriented, “Big Picture” thinker 
  • Willing to travel to various locations for site visits and on-site management of events 

 

PREFERRED QUALIFICATIONS: 

  • Advanced working knowledge of venues and suppliers in key U.S. cities 
  • Proficient knowledge with Cvent and Zoom Webinar  
  • Experience working on large and complex databases (DealCloud and Salesforce) 
  • Excel, PowerPoint, and Microsoft Office proficiency 

 

ADMINISTRATION & GENERAL: 

  • Work intelligently and ensure that the Team Managers are aware of problems or issues which negatively affect productivity 
  • Strict and accurate adherence to the company’s time tracking policies and systems 
  • Ensure knowledge is shared within the team through positive communications 
  • Work on ad hoc requests from clients as required 
  • Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

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