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Event Technology Coordinator - Cvent Specialist NJGS75

Jersey City, New Jersey

ABOUT OUR COMPANY

FIRST is a leading global events agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists. We’ve also been recognized by Crain’s New York Business as one of the Top 100 “Best Places to Work in NYC”.

JOB DESCRIPTION

FIRST is seeking a highly professional and technologically adept individual to provide support to one of our Solutions accounts, Goldman Sachs, with their event and meeting coordination. The Event Technology Coordinator will be responsible for assisting with the marketing of events and conferences from the initial save the date through post-event reporting and managing attendee information in Cvent and Excel.
JOB CATEGORY: Data Coordination/Registration/Technology/Meeting Planning/Event Marketing
 

RESPONSIBILITIES:

  • Assist with managing high volume in-person and virtual corporate events
  • Diligent handling of confidential invitee data, ensuring information is consistent and accurate
  • Develop, oversee, and maintain attendee registration sites using Cvent
  • Design and distribute event communications and marketing materials
  • Provide team members with registration data, year over year statistics, and insight into varied elements and event analytics
  • Collaborate with clients and project managers to execute internal and external events
  • Create event mobile apps, including agendas, headshots, biographies, and other customized information
  • Assist clients with the registration process
  • Lead onsite registration procedures, including training temp staff and monitoring attendee participation
  • Travel periodically to oversee attendee logistics and registration for offsite events
  • Maintain a professional demeanor, treating everyone as a VIP client

QUALIFICATIONS:

  • 1+ years’ of related experience in Event Technology and Marketing, including internships in a related field
  • Bachelor's Degree required
  • Strong attention to detail is essential
  • Experience in Financial Services preferred
  • Advanced Microsoft Excel skills required
  • Prior experience with event platforms such as StarCite, Cvent, Eventbrite, etouches or other registration website platforms is preferred
  • General knowledge of HTML and CSS is beneficial, but not required
  • Ability to manage multiple projects simultaneously
  • Highly motivated, able to work independently
  • Exhibit strong work ethic, patience, and a winning attitude
  • Strong oral and written communication skills
  • Flexibility and willingness to work outside normal business hours (evenings, weekends) and travel when required


ADMINISTRATION & GENERAL:

  • Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
  • Work intelligently and ensure that the Team Lead is aware of problems or issues which negatively affect productivity
  • Build excellent relations with team through positive communications
  • Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
  • Work on ad hoc requests as required, typically during quiet times

 

 

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